Laying Out a Swap

Swapping out and then mailing out . . .
1.  All the swap has arrived, you have dealt with the no shows or late people and now it is time to swap out.  Lay out your swap like a solitaire game, all packages in a row or two.  Remove cards and place cards upon the envelope sent to you with the return envelope underneath.  Swaps take up lots of room and are time consuming activities so plan to do this all at once.  Plan on several uninterupted hours to complete swapping. If there are no delays, try to swap out as soon as possible or within 2 weeks time.  Don’t delay a swap mailing.  Keep people informed.
2.  Begin trading. To make it easier to understand, let us assume you have a 4/3 swap with 4 players, each player gets 3 items, hostess keeps one.
Pick up the cards of person 1 and place the first person’s cards on the second, third, fourth.
Pick up the second person’s cards and place on the third, fourth, and first person.
The third person’s cards are placed on the fourth, first and second person’s pile.
The fourth person’s cards are placed on the first, second and third person’s pile.
Now everyone has 3 cards of each other’s but not of themselves. No one should recieve duplicates of any card.
Diagram: each person is a number read down a column to see which player (top row acrss) gets whose cards (vertical column).
Players Row: 1  2  3  4
                         1  1  1
                      2     2  2
                      3  3     3
                      4  4  4
It is a 4/3 swap but one person dropped out leaving you with 2 swappers.  You will have to inform the swappers this has happened and swap out what you have returning the balance of their own to them.
3. Prepare to mail. Package up the cards and place in proper envelopes.  You may or may not choose to add a little thank you to your swappers. This can be stickers, a few embellishments, a quarter sheet of stamped images, a pattern/template, a technique, or just a nice little note.
Weigh* the envelopes before you seal them up.  Use any extra postage you need and then put the extra postage back to be returned.  A good idea is to request that people put their names on the back of the postage sent or attach stamps to a piece of scrap with their name on it.  I sometimes write the extra postage amount on the lower left hand corner of the return envelope.  Seal up the envelopes and you are ready to mail out. 
Notify the group of the mailing and ask they let you know when they get their swap return. Keep a record.
4.. If you have access to a scanner, scan results for the rest of the community to view.
Remember that people are trusting you.  Be honest with them.  Answer any emails you may get as soon as possible from swappers.  Provide enough information for them to do the swap project by giving them links to directions or scans of similiar work. Be postitive and encouraging.


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